Title
Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 2 with Lone Star Paving Company for the 2024 Residential Street Maintenance Program Project.
Body
The 2024 Residential Street Maintenance Program was awarded to Lone Star Paving Company on March 27, 2025, under Resolution No. R-2025-082. The project scope includes paving, sidewalk, and curb and gutter repairs within the Round Rock Ranch, Kensington Place, and Southern Terrace neighborhoods. These improvements were designed to address surface deterioration, enhance pedestrian and roadway safety, and extend the lifespan of residential streets through targeted pavement rehabilitation.
Quantity Adjustment/Change Order No. 1
The first set of quantity adjustments amended the original contract value of $5,161,262.65 by $41,722.00, representing a 1% net increase and resulting in a revised contract total of $5,202,984.65.
These adjustments accounted for:
-Additional concrete driveway repairs and drainage structure improvements not included in the original estimate.
-Additional reflective pavement markings required to meet updated field conditions.
-A newly added bid item for 64 tons of bull rock used to stabilize soft subgrade encountered during repairs in the Kensington Place neighborhood.
-City staff reviewed and confirmed the validity of these adjustments, verifying both the necessity of the work and the accuracy of the associated costs.
Quantity Adjustment/Change Order No. 2 (Final Quantity Adjustment)
The proposed final change order represents a net decrease of $477,237.69, bringing the total amount of all change orders to -$435,515.69 and reducing the overall contract by 8%. The adjusted final contract amount is $4,725,746.96, reflecting actual constructed quantities across all neighborhood work zones.
This significant cost reduction was achieved without eliminating any planned maintenance sections. Through effective project management, careful field measurement, and proactive contractor coordination, inspection staff ensured that the City paid only for materials and repairs actually required in the field. Major reductions resulted from updated final quantities for pavement repairs, curb and gutter replacements, sidewalk restoration, geogrid placement, and pavement markings.