Title
Consider a resolution authorizing the Mayor to execute a Quote from Azteca Systems, LLC amending the City's Master Software License Agreement by renewing the existing software and license and authorizing the purchase of additional software and services.
Body
This agreement is an amendment to the existing Azteca Systems, LLC contract R-2014-1602, executed July 24, 2014 and will add the Cityworks PLL module to this existing yearly software licensing agreement.
Cityworks PLL (Permits, Licensing and Land) is a new permitting and land management system. This is an add-on module for our existing Cityworks AMS (automated management system) and will replace our current system, Trakit which has been in use since 2011. This system is currently being implemented by city staff with support from the Timmons Group and is scheduled to go live in the fall of 2022.
The IT Department provided an in-depth presentation on the Cityworks PLL module as part of the Timmons professional consulting services project that was approved by Council in July of 2021 (R-2021-162).
The Timmons Cityworks PLL implementation project includes data migration, software implementation and system integration services. Cityworks PLL (permits, licensing and land) brings with it integration into the Cityworks AMS currently in use by the Utilities and Environmental Services, Parks and Recreation and Transportation departments to track and manage work orders and asset inventory. It will also provide us with a new and improved public-facing website which offers a more modern design and will allow for the much needed ability to electronically submit permit applications, plan sets and documents, and process payments online. The Timmons Group will be working primarily with the Information Technology and Planning & Development Services Departments throughout the course of the engagement.
This amendment will increase the yearly cost of this contract $56,500.00 bringing the new yearly total cost from $7...
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