Title
Consider a resolution authorizing the City Manager to issue a Purchase Order to MSA Systems, Inc. for thirty-one (31) handheld mobile ticket units and associated equipment.
Body
The Municipal Court and Police Department have been working closely on ways to improve and automate ticket processing. A pilot program using 17 eletronic, handheld ticket writers has been conducted over the past several years. Both departments have evaluated the program and are ready to fully implement the use of the devices. The plan is to purchase a total of 31 additional units in the current year, 12 units in 2016/17. The 2016/17 purchases will replace the 10 oldest units and add two additional units to bring the total to the program goal of 50 units. A replacement schedule will be established to keep the units in good working condition for future years.
Formal invitation for bids were solicited in accordance with IFB No. 16-003 for a quantity of thirty-one (31) each, Motorola, Zebra TC-75 android mobile handheld computers, Zebra RW420 printers, and accessories for Municipal Court.
A total of eight (8) bid responses were received from the following:
1. MSA Systems, Inc. - $79,796.00
2. Lowry Solutions, Inc. - $85,760.38
3. Tyler Technologies, Inc. - $88,569.00
4. ENCON Systems, Inc. - $90,647.52
5. Systems Application Engineering, Inc. - $91,204.11
6. State Copy, Inc - $92,439.19
7. CDW Government Solutions - $99,670.67
8. Howard Technology Solutions - $100,699.00
Based on a review of the eight (8) proposals received from the above respondents, the City of Round Rock - Municipal Court recommends the below respondent for a contract award based on low bid meeting the advertise specifications for brand name and model of equipment.
Awarded Vendor: MSA Systems, Inc.
The purchase will be made from funds available in the Municipal Court Technology Fund.
Recommended Action
Staff Recommends Approval