Title
Consider a resolution authorizing the Mayor to execute a "Software as a Service" and Professional Services Agreement with PerfectMIND Technology, Inc. for Parks and Recreation program management software.
Body
This agreement is a five year Software as a Service agreement with PerfectMIND, Inc. This software will replace the existing on-premise Class application with a new Parks and Recreation managment software. The application will be delivered as a Software As A Service (SAAS) solution which includes hosting, support, and maintenance of the purchased software. The contract also includes implementation/migration services and the development of a website where the public can register for Parks and Recreation programs. The application provides Parks and Recreation staff with a more capable system for managing facilities, rentals, activities, and events offered to the public to promote recreation in the community. The software will also provide a more modern, user friendly website for citizens to find and register for Parks and Recreation activities using their computer or mobile device. The replacement of the existing Class application with a SAAS application, will relieve IT computing resources and staff time in maintaining the existing application on-premise.
The city solicited a Request for Proposal for the Recreation Management Software. In this Request for Proposal, the city established specific weighted criteria to the Respondent whose proposal was considered to be the best value to the city. The city received 6 submittals to the RFP. Representatives from IT, Purchasing, Finance, and Parks and Recreation scored the respondent's submittals and found that Perfect Mind, Inc. was the best value at meeting the needs of the city in providing a new Recreation Management software.
The PerfectMIND solution will deliver an improved website for clients to sign up for recreation activities, receive information about events, book facilities, and view schedu...
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