Title
Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Smith Contracting Company, Inc. for the Roundville Lane Project.
Body
The Transportation Department requests that council consider a resolution to approve Change Order/Quantity Adjustment #1 for the Roundville Lane Project.
The Roundville Lane Project involves the reconstruction of Roundville Lane from A.W. Grimes Blvd. to the eastbound frontage road of SH 45 for approximately 2,700 feet. This project is being constructed as a 3-lane concrete roadway. The project is currently on track. Phase 1 of the road project was substantially complete during the second week of April 2018. This Change Order/Quantity Adjustment includes augmenting the original contract to include signal equipment that was unintentionally left out of the plans; as well as adjusting quantities to match actual field conditions. In the rush to complete the project plans for Roundville Lane, several signal items were left off the bid form. They are submitted on the following page as Change Order #1. Additionally, quantity adjustments were made based upon existing conditions not foreseen during design. The project encountered hard rock instead of the expected clay material from the bore logs. An on-site meeting with the Geotechnical Engineer resulted in removing sections of lime treatment and adding 6" of base material to areas where the lime treatment was not required. It was also decided to remove junction box 6 and 45 linear feet of RCP, and allow UPS tie into our junction box.
The Transportation Department requests that we change the contract to include bid items for electrical service, ILSNs(LED), and pedestrian signal heads. The total amount of Change Order #1 equates to $18,170.00.
Additionally, the Transportation Department requests that the contract quantities be adjusted for actual concrete poured, Type 2 pavement markings, street excavation, flexible base, prime coat, HMAC (TY B & TY C), curb & gutter, 18" RCP, and surface milling. Additional quantities sum up to $89,837.00. Likewise, deducts should be made for a junction box, lime slurry and lime treatment. Deducts sum up to $54,397.75. The total amount of Quantity Adjustment #1 equates to $35,439.25.
The initial contract price was $2,699,825.69; the new proposed contract price with adjustments will be $2,753,434.94. The Transportation Department recommends approval of Change Order #1, and Quantity Adjustment #1, for a total difference between Original and adjusted contract price of $53,609.25.
Cost: $53,609.25
Source of Funds: RR Transportation and Economic Development Corporation