Title
Consider a resolution authorizing the Mayor to execute an Agreement with Asphalt Inc, LLC for the purchase of hot-mix asphalt.
Body
The City of Round Rock Transportation Department utilizes asphalt materials to make permanent and temporary repairs to City streets throughout the year. These materials are used for road repair and maintenance as well as pothole patching and the restoration of underground utility repairs, such as watermain breaks as well as storm and sanitary sewer repairs.
The Invitation for Bid was advertised and sent to a total of nine (9) bidders, which included a total of four (4) Historically Underutilized Businesses (HUBs). On September 18, 2018 the City publicly opened and read aloud the bids received for Hot Mix Asphalt. The City received one (1) bid response for this service from Asphalt Inc. LLC.
We anticipate using approximately 2,000 tons of asphalt in our current fiscal cycle, expending approximately $102,000 based off of this contract price of $51.00 per ton. The cost of this agreement is not to exceed $1,080,000.00 over the 5 year agreement.
After review of the bid response, the Transportation Department would like to request the award of the contract to Asphalt Inc, LLC.
Cost: $1,080,000.00
Source of Funds: General Fund