Title
Consider a resolution authorizing the Mayor to execute a Contract with Quality Counts, LLC for traffic data collection services.
Body
This contract will enable the Transportation Department to create and maintain annual traffic counts on the City's major arterial and commercial-collector roadways and to continue to respond quickly and accurately to residential and commercial traffic data requests. Previously, some of these data collection tasks were being completed by the Traffic Operations division staff, whose main responsibilities included maintaining and repairing traffic signals, street signs, and pavement markings.
The annual counts on arterials will capture directional speed, and volume, data that can be compiled and analyzed year after year. The "on-request" counts are primarily for analysis of neighborhood, or individual residents', requests for traffic studies to justify traffic calming devices, stop signs, reduced speed limits, etc.
An Invitation for Bid (IFB) was processed in accordance with IFB No. 19-005 for a data collection services contract for the City of Round Rock Transportation Department.
The IFB solicitation was advertised in the Austin American Statesman Newspaper and posted to the City of Round Rock solicitation website. A total of two vendor responses were received. It has been determined that Quality Counts, LLC offer the best value to the City, therefore the Transportation Department recommends the contract to be awarded to Quality Counts, LLC for the traffic data count services required to support City operations.
Bidders and their respective totals are included:
Quality Counts, LLC: $40,120 per year
Gram Traffic Counting, Inc: $53,000 per year
This contract is for a term of five years at $45,000 per year, with a not to exceed amount of $225,000.
Cost: $225,000
Source of Funds: General Fund