Title
Consider a resolution authorizing the Mayor to execute an Agreement with HydroPro Solutions, LLC for the purchase of Master Meter Products.
Body
The Utilities and Environmental Services Department is requesting to enter into a contract with HydroPro Solutions, LLC (HydroPro) for meter products and support. Master Meter is the sole source manufacturer of our Advanced Metering Infrastructure (AMI) water meters, Allegro radios, and Harmony Meter Data Management software. The City currently purchases these products directly from the Master Meter manufacturing facility. However, Master Meter has started distributing their products through the HydroPro Supply House. HydroPro is the sole source distributor for Master Meter products in the Central Texas area. The products are vital to the City concerning water distribution, AMI meter reading, and Utility Billing.
The Department recommends a five-year term contract with HydroPro for a total of $1,800,000.00. For the first three years of the contract, we will budget approximately $400,000 per year to cover the cost of purchasing meters for new connections to the distribution system, replacing older existing meters, and purchasing AMI meters in order to replace some of the existing larger, more expensive manual-read water meters. After three years, we will be completed with the large meter change outs, so we will reduce our budget to approximately $300,000 per year for the final two years of this contract.
Cost: $1,800,000.00
Source of Funds: Utility Fund