Title
Consider a resolution authorizing the Mayor to execute an Agreement with Dahill Office Technology Corporation for the lease of copiers and related goods and services.
Body
The City of Round Rock is seeking a five-year lease agreement with Dahill Office Technology Corporation, dba Xerox Business Solutions Southwest, for Xerox multi-function copiers and related services and supplies to all departments of the City. Xerox is the City’s incumbent vendor and the current copier lease with Xerox is at an end. New leased copiers will be provided to all designated City department locations and offer uniformity and cost savings to the City. The multi-function copiers will be linked to the City computer network and will allow for multiple document functions such as copying, printing, scanning as well as new eFax, SharePoint and Laserfiche scanning functionality.
The new lease contract offers the best value to the City when compared to other contracting options. The City will now have a new pooled black & white and color copy allowance on the entire City fleet leading to greater cost saving. The new base rate per month is $11,999.00 which totals $143,999 per year. This new contract costs about $355 per month more than the previous Xerox contract, for a slight price difference the City gains new multi-function copier units with upgraded operational capabilities.