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File #: 2020-0045   
Type: Resolution Status: Approved
File created: 1/28/2020 In control: City Council
On agenda: 2/13/2020 Final action: 2/13/2020
Title: Consider a resolution authorizing the Mayor to execute a Software as a Service Agreement with Tyler Technologies Inc., for the City's Munis Enterprise Resource Planning (ERP) System.
Indexes: General & Utility Funds
Attachments: 1. Resolution, 2. Exhibit A, 3. Munis -Total Contract Amount Calculation

Title

Consider a resolution authorizing the Mayor to execute a Software as a Service Agreement with Tyler Technologies Inc., for the City's Munis Enterprise Resource Planning (ERP) System.

 

Body

This item is a “Software as a Service” or “SaaS” agreement with Tyler Technologies for the hosting, licensing and use of Tyler Munis Financials, Human Resources, Payroll and Utility Billing Administrative software.

This will be our first contract renewal for the Tyler Munis ERP since the original 7-year agreement which was signed in 2012.  The Tyler Munis software platform is one of the cities largest encompassing our Financial, Human Resources, Payroll and Utility Billing systems.  It also provides our employee self-service (ESS) platform where all of our employees go to enter their timesheets, request leave, review payroll information, get copies of their tax info, and sign up for training classes. 

This is a five-year agreement (Three years with two 12-month autorenewal options) not to exceed $2,000,665.  Pricing is fixed for the first three years of the agreement with the 4th and 5th year price increase capped at 5%.

The source of funding for this contract will be a split between the IT and Utility Billing departments FY20 operating budget and the FY20 Utility Fund.

 

Cost: $ 2,000,665.02

Source of Funds: General and Utility Fund